Preservation period of records at Branch Offices
Preservation period of records at Branch Offices is as under -
1
|
Branch Office Account (Pa.6)
|
3 years after they are used
|
2
|
BO Journal (Pa-5), BO slips
|
3 years after they are used
|
3
|
Book of BO receipts (Ms-87(a))
|
2 years after they are used
|
4
|
Regd lists/Parcel lists/Mail lists
|
2 years after they are used
|
5
|
Invoices received from P.S.D
|
3 years.
|
6
|
BO Slips
|
2 years.
|
7
|
Order Book/Stock Book
|
To be destroyed after special permission from Divisional Head
|
8
|
Postman book (ms-87)
|
2 years
|
9
|
Book of postmarks
|
2 years
|
10
|
Depatmental Circulars
|
Permanent
|
11
|
Enumeration returns
|
5 years
|
12
|
Yearly Value Returns(YVR))
|
5 years
|
(Rule 21 of Branch Offices Rules)
Note: The records i.e Order book, Stock book, Postman book and Book of Postmarks should be destroyed by fire in presence of BPM or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper by BPM and credit sale proceeds to “UCR”.
Shri. Ravi Shankar Prasad addressed the Heads of Circles ( CPMGs ) Conference of Postal department at Hyderabad on 22/05/2016
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Shri. Ravi Shankar Prasad addressed the Heads of Circles ( CPMGs ) Conference of Postal department at Hyderabad on 22/05/2016
Click here to Read More
